How To Make And Print Labels for Kids | #HPFamilyTime

by Gigi Ross on September 13, 2013



labels for kids

We are about 3 weeks into the school year now, and let me just give you the scoreboard.

The scoreboard of lost items, that is.

Two water bottles (not the cheap kind, the expensive Camelbak kind)

One lunchbox (not the cheap kind, the expensive Costco kind)

One sweatshirt (not the cheap kind, the…well, you get the picture)


A yo-yo

State capital flash cards

One certain new and very cool figure that works with a video game

And last but certainly not least, One Old But Still In Good Working Condition Mother’s Mind


Am I alone in this?

School is to stuff as laundry is to socks. It’s a black hole. The Bermuda Triangle of kids’ possessions: things go in, but never come back out.

So, I decided that maybe it’s time for me to be a little more organized about helping them keep track of their things.

I’ve got a very nifty HP ENVY Rove20 TouchSmart All-in-One and HP ENVY 4500e-All-in-One printer that is ready for projects

hp envy rove

hp printer

I used the awesome TouchSmart All-in-One to create some super cool labels for them to put on their water bottles, lunchboxes…pretty much anything besides the money they keep losing (and believe me, I’d put a label on that if I wasn’t fearful of the U.S. Treasury coming to my house and arresting me for defacing money).

Now you’ve probably done your own mailing labels at home at some point, probably for Christmas cards. But the pre-formatted set up in Microsoft Office doesn’t let you easily add IMAGES or colors or stuff to the labels to really jazz them up.

That’s what I’m going to show you how to do today, so you can print your own very simple labels.

How To Make And Print Labels for Kids’ Stuff Using Your PC and Printer

1. Open Microsoft Word and create a new blank document.

2. Go to Mailings > Labels.

3. You’ll get a popup box that looks like this. You’ll need to know what label size you’re using (get it off your box of labels).

labels for kids

4. Click on the little picture of the label and select your label manufacturer and label type.

labels for kids

5. Click OK, and you’ll be back at your first popup box. Now you’re ready to create and edit your labels. Click “New Document” to get started.

labels for kids

6. Now you’ll see an editing screen with all of the labels shown for the type of label you selected. Click on the upper-left hand label to create and design your first label.

labels for kids

7. You’re free to edit the label in any way you want! You can add pictures by clicking Insert>Picture and adding a photo, clip art or digital paper of your choice. You can change the color of the background of the label by clicking the fill button.

labels for kids

8. I happen to own some really cool digital paper, so I wanted to jazz up the background. I added a picture of a bulky chevron pattern. Here’s where it gets kind of tricky. When the picture is added to the label, Word doesn’t let you stretch it to cover the entire size of the label. But that’s easy to fix. Click the little box next to the added image.

labels for kids

9. Another little dropdown box will appear. Under the option “With Text Wrapping,” mouse over the icons until you find the one that says “Behind Text.” Select it, and you’ll be able to resize your background or image to fit the label size.

10. In my case I wanted to add another graphic – a digital ribbon that I paid for on Etsy. I selected Insert>Picture again, and followed the same steps.

labels for kids

11. Finally, I selected Insert>Text Box to add my name to the label (actually it was my kids’ name, but for privacy reasons, I’m using mine in this example). When you add a text box, Word defaults to the box having a black outline and a white background.

labels for kids

I wanted to use a white font and not have an outline around my text, so I selected the text box, right-clicked, and selected “No Fill” under the Fill options and “No Outline” under the Outline options.I changed my font and voila! Good to go.

labels for kids

12. Finally,  needed to duplicate the label across all the other label spots on the sheet. I selected all of the items in the template label by hitting Ctrl-and clicking the element. Then right-click>Select Group>Group to keep all of the items as one cohesive unit. Then, simply copy and paste the group into the other labels on your sheet, save and print!

labels for kids

What I really like about the HP ENVY Rove20 TouchSmart All-in-One is the large 20″ diagonal touchscreen. It gives you a lot of space to move around and see everything you need on your screen.  And with Snapfish, there are plenty of free printable templates for you to use for all sorts of occasions! I’m also loving the fact that my HP ENVY 4500e-All-in-One printer is wireless. The TouchSmart can be moved around from room to room – it’s like a giant tablet, with all of the computing power of a laptop. So I can dash into the kitchen, make up these labels with my kids, and have the labels print across the house in my office. The All-in-One printer also has automatic two-sided printing if you need it! #win

For more information on the HP Envy Rove 20 TouchSmart All-in-One, you can visit the HP website here, and info on the HP ENVY All-in-One printer can be found here. I’ll be giving one of the printers away soon, though, so stay tuned for that!

Disclosure: this post is sponsored by HP. I received a PC and printer for my work. All opinions are my own.



Kerry Ann Morgan September 13, 2013 at 4:29 am

Clever and cute. That is something we all should do (considering the kiddo brought home the wrong lunch box yesterday…).

Sharon Garofalow September 13, 2013 at 7:18 am

What a great idea! We just started school a few days ago and I am not looking forward to losing things. I better heat up my printer right now. And they look adorable with the digital papers!

Maribel Reyes September 13, 2013 at 7:45 am

here in Costa Rica it is mandatory to label and protect with “contact clear plastic” all books and notebooks. They also label clothes, lunchboxes as per schools regulations. I had a hard time figuring out how to design my own so I ended up buying labels, but thanks to you I can now work on designing my own 😀 and maybe I can even give them as a little gift to my kids’ friends 😀

Gigi Ross September 13, 2013 at 8:35 am

Interesting fact about CR!!! Hope this really does help ya!

Amy Askin September 13, 2013 at 7:46 am

This is so cool, Gigi! As an anal-retentive mommy who’s a “labeler of all things Askin”, I was stoked to buy myself a Brother labeler (for myself for Xmas…) last year.

This takes things to a new level of organization. Love it! And thanks for the step-by-step instructions. Very easy to follow.

Now, off to my task. Wish me luck in putting it aside within 2 hours. I kind of love labeling and organizing a bit *too* much.
Great post!

Gigi Ross September 13, 2013 at 8:40 am

Thanks. I actually looked for detailed tutorials like this online that showed you how to do all the little tweaks you need to get it just right, and I couldn’t find a single one. Figured that meant other people besides me might need help, so why not do my own tutorial?

Carrie Harris September 13, 2013 at 8:50 am

Adorable and creative. Any child would be proud to have these, I’m sure!

Galit Breen September 13, 2013 at 9:13 am

So very cute and clever, Gigi! Love it!

gail September 14, 2013 at 6:11 am

Nice post. Great tutorial. Loved the explanation about making tables, filling them in, putting in varied background.
Thank you.

Yoga with Gaileee, and maybe my kid has less items to lose (me too!)

Nina September 15, 2013 at 3:02 pm

Cool! I think that’s our printer, actually. I’ll have to try this!!

flexographic label printing September 27, 2013 at 6:05 am

I love to see this blog and admire you for this creative printing designs. I have learn lots of things about printing from this wonderful blog. And I don’t imagine Hp printers have also great print quality. many many thanks for this!!

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